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Standardized Data Set

The Standardized Data Set (SDS) is a collection of tools used by CCMH counseling centers to measure various aspects of collegiate mental health during routine clinical practice. Since its original development, the SDS has been revised numerous times to improve and update individual questions/responses and add new components with the goal of balancing the clinical and research needs of the community.

All college or university counseling centers may use any components of the SDS for free and without explicit permission. As a part of CCMH membership, counseling centers are not required to use any specific portion of the SDS. Titanium Schedule, Medicat and Point N Click electronic medical records (EMRs) have integrated the SDS – Client Information tool and CCMH appointment categories as part of their software. Other components of the SDS are only available within Titanium at the present time. The SDS contains six components: Client Information, Provider Information, Clinician Index of Client Concerns (CLICC), Case Closure Form (CCF), Appointment Information, Institution Information.  Please see the most up to date manual below for details.

SDS Manual (v7.2025) effective July 1, 2025

Please update your EMR to access the most recent version of the SDS.

July 1, 2025 UPDATES

Please see manual v 7.2025 for details on each item.

  • Deactivating the existing traumatic event checklist item and adding a new adverse life events item in their place.
  • Deactivating the existing marijuana item and adding a new cannabis/THC item in their place.
  • Deactivating the existing disability checklist and adding a new disability item that uses the same response options 
  • Adding a new option to the item “With whom do you live”: Children who I parent/co-parent
  • The addition of 11 new items:
    • Have you experienced any undesired consequences due to using alcohol within the past month (e.g., problems with relationships, academics, employment, health, or legal issues)?
    • Have you experienced any undesired consequences due to using recreational or medical cannabis/THC within the past month (e.g., problems with relationships, academics, employment, health, or legal issues)?
    • Have you used any recreational drugs or non-prescribed medications in the past month (excluding cannabis/THC)?
    • Have you experienced any undesired consequences due to using any recreational drugs or non-prescribed medications (excluding cannabis/THC) in the past month (e.g., problems with relationship, academics, employment, heath, or legal issues)?
    • Are you currently taking a prescribed medication for mental health concerns?
    • Please list medications you are currently taking:
    • Are you currently in counseling elsewhere for mental health concerns?
    • In the past 12 months, did you gamble more than you intended (e.g., betting on sports, playing table or card games, buying lottery tickets)?
    • Are you registered for accessibility or academic accommodations on campus for a diagnosed disability?
    • Are you considering withdrawing or taking a leave of absence from school?
    • In the past two weeks, how nervous or stressed have you felt about sociopolitical issues (e.g., politics, laws, societal problems, world events)?
  • Adding a new option to the CLICC: Sociopolitical Stress
  • Updating the ‘Case Events’ section of the Case Closure Form: directions, renaming section headings, adding new options, rearranging options.
  • Please record events that occurred during services. Check all that apply:
    • Case Events During Services
    • Clinician Consultation and Referral
    • Client Action and Events
    • Referral for hospitalization (by anyone including client) for: 

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